What’s new in Forms for EDU – Sep 2024

This article is contributed. See the original author and article here.

With the new semester just around the corner, we’re excited to introduce some fantastic new features in Forms to enhance your teaching and learning experience. Now, you can enjoy an improved data sync function to stay up to date, set rules to collect more accurate responses, pre-fill forms and quizzes, and easily manage response notifications. Let’s dive in and check more details. You can also try out from this template.

 

Let’s create a science club registration together to explore how we can make the most of these new features. Imagine you are a high school science teacher and trying to establish a science club where students from all grades can dive into fascinating topics beyond the curriculum and participate in fun, hands-on activities.

 

Improved Excel data sync function

You can start with Excel for the web to create the registration form, no need to visit Forms. This process will automatically generate a new form in Forms where you can add your questions. All the questions you add and responses you receive will seamlessly sync with Excel. (check more details: Forms data sync to Excel is now fully available with more functionality – Microsoft Community Hub)

 

Create forms from Excel for the web

Prefill answers for forms/quizzes

In this science club registration, you can use prefilled answers for fields like grade and class, creating unique links for each grade and class. This allows you to easily track and differentiate student distribution across different groups in the club. (check more details: Pre-fill Responses in Your Microsoft Forms – Microsoft Community Hub)

 

Set prefilled answer

Validation for open text question

To make sure students provide correct contact information and receive timely updates, you can set restriction for open text questions to only accept email formats. (Other types of restriction are also supported in Forms, check more details here: Validate open text responses in Microsoft Forms – Microsoft Community Hub)

 

Set validation on email address

Manage recipients of new response notification

You can set multiple key individuals to receive the notification when a new registration comes in, such as the club coordinator and an assistant. This allows them to quickly review and confirm new members, update the membership list, and prepare welcome materials. (check more details: Add or remove people from your form response notification emails – Microsoft Community Hub)

 

Add recipients for new response notification

Hope you find these new features useful for the new semester. If you’re interested in trying them out, simply start with this template.

Brought to you by Dr. Ware, Microsoft Office 365 Silver Partner, Charleston SC.